Integrating iCIMS and Workday in Two Different Ways
Our client operates several businesses as independent entities that share a common core IT infrastructure, including a global instance of Workday. This “one kitchen, multiple restaurants” approach provides significant operational efficiencies while also ensuring each business unit can optimize its business processes to meet its own unique needs.
Two business units that share the common Workday system have deployed different instances of iCIMS as their recruiting and applicant tracking system solutions. Each version of iCIMS is configured differently to optimize the talent acquisition processes for each company. Dispatch was tasked to build integrations between iCIMS and Workday for each instance to streamline the recruiting and hiring processes.
We built both integrations using Workday Studio. The file-based integration was a simple scheduled integration that delivered a file of successful candidate data to Workday to initiate the hire business process. This integration did not require any advanced logic or workflows.
The API -based integration did include logic to validate the new hire record. If the candidate was determined to be a current contractor, the integration triggered the process to end the contract and initiate the hire process in Workday. The integration also used Social Security Numbers and external IDs to determine if the hire was a prior employee. If so, this created a flag for HR to manually hire the employee based on their previous work history and role.
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